Best CRMs for Business Needs

Share on facebook
Share on twitter
Share on linkedin
Share on email
Share on pinterest
4 key factors to consider in a CRM software-
    Add a header to begin generating the table of contents

    A CRM is like your business BFF— a software BFF that is.

    A CRM, or customer relationship management system, compiles all the juicy details of your customers. Like how Lawrence, the design engineer based in Italy just emailed about the issue with his new purchase, and that Anita, the procurement manager based in Croatia, recently updated her email address. 

    Instead of piles of crinkled up sticky notes with client social media accounts and mailing addresses floating around your desk, an efficient CRM can work wonders for your business.

    Not only can you use it as one space to store all your client information, it also helps to support customer relationships and sales interactions. 

    So, you might already know you’re ready for a CRM but… which one should you pick?

    via GIPHY

    Back in the day CRM’s were for large corporations that could spare that extra pocket change. But now there are hundreds of options and it could be difficult to pick which one suits you.

    With that said we’ve broken this list down into 3 parts:

    This way you can quickly analyze the information you need to make a better decision. Let’s start off this rodeo by considering some factors.

    4 Key Factors To Consider in a CRM Software

    Use these guidelines to help you choose the most convenient CRM for your needs

    And, no, there might not be a CRM that fits you like Cinderella’s slipper but these factors will help you decide the most critical elements your company needs in this season to flourish. Let’s get to it! 

    1. Budget

    Let’s be real here, the majority of startups and small businesses don’t have a lot of change lying around, so budget is a large factor to consider. Assess where you’re at financially right now and determine how much you can spend on a CRM. There are certainly options that don’t break the bank but can get the job done.

    2. Features 

    47% of polled CRM users said that their CRM had a “significant impact” on customer satisfaction (source Capterra). This means that at the end of the day, you’re most likely seeking a CRM to enhance the customer experience. 

    But, what part of the customer experience? Different CRM’s focus on unique aspects of customer relationships so keep that in mind while shopping. 

    3. Ease of system integration

    Does the CRM integrate with existing tools and systems in place? If not, it may not be appropriate for your business. 

    Consider how your team will interact with the CRM too. Will it be simple for them to navigate? Will you have to hire someone to set it up for you? A good CRM should fit your business, not the other way around.

    4. Learning curve

    This part goes hand in hand with ease of integration. 

    How difficult will it be to learn? How much time do you have to carve out to learn the new system? 

    Large corporations might have the bandwidth to learn new complex systems but small businesses might not. CRMs should be a collaborative interface for your team, so if it’s not functionable for everyone, it won’t be efficient. 

    When assessing CRMs for our business and our clients, we always like to check out their customer service. Having a highly supportive customer service crew really helps to work out all those kinks.

    Best CRM Software for Freelancers and Consultants 

    Here are CRMs for individuals looking to refine business processes and keep their spending slim. 

    Let’s kick it off with Dubsado! 


    Ran by a small business, Dubsado helps small businesses and solopreneurs cruise through the client onboarding process, streamline client communications, and even keep tabs on bookkeeping. 

    They have features for contact and project management, invoicing and payment processing, and automated workflows. Growth-focused entrepreneurs will also appreciate Dubsado’s sales goal tracking features!

    Here’s the rundown⇨ it’s free for up to 3 clients for an unlimited time. 


    Bonsai is an all-in-one tool that helps freelancers efficiently deal with client management, accounting, and project management. It’s built for freelancers to easily land clients, seamlessly send contracts, implement invoicing systems, and it even includes a time-tracker. 

    Pricing for Bonsai starts at €13/mo.

    Select the right CRM for your business and get it set up without the headache.

    Best CRM Software for Small Businesses and Startups

    If you’re a small to medium business or startup on a steep growth trajectory, these CRMs would be aligned with your needs.


    Zoho is perfect for growing businesses that need robust sales insights and have multiple customer communication channels. It handles your email marketing and social media presence, houses your documents, and creates personalized customer journeys. Zoho offers an array of other features, too, like process management and predictive sales and intelligence.

    Zoho’s pricing starts at €14/mo.


    HubSpot is an easy CRM to use and offers various tools to manage the customer journey. They provide email templates, email tracking, conversation intelligence, and call tracking/recording for an impeccable experience. The best part is that HubSpot integrates with more than 300 apps and services like WordPress, email marketing companies, and lead generation software.

    Pricing starts at €41/mo for Hubspot CRM.

    Best CRM Software for Enterprises

    These options are for large organizations looking for an all-in-one ecosystem for all customer data. Let’s begin with Salesforce. 


    Salesforce is one of the world’s leading CRMs. You can carry out almost all customer relations activities within the platform. They have almost anything you can think of to fit your needs, including Service Cloud, Marketing Cloud, Data Cloud, and much more! They’re a customer-centric model that offers convenient pay-as-you-go options. Their in-depth training is another beneficial add-on, so if you have a large organization, your employees can be trained to maximize the CRM’s capabilities. 

    Enterprise pricing starts at €150/user/mo.


    Pipedrive is an easy-to-use sales-focused CRM that offers plenty of flexibility. Its singular goal is to help salespeople sell through customer management. You won’t find other apps such as marketing or service features.

    Ultimately it’s the go-to CRM for any business looking to nail down sales systems and interactions. 
    Enterprise Prices start at €100/user/mo.

    Frequently Asked Questions (FAQs)

    What are the benefits of a CRM software?

    A CRM can help you take your business to the next level, whichever stage you’re in. It keeps track of client details and automates customer messages and even onboarding processes so you can focus on your zone of genius.

    CRMs also deliver personalized experiences to improve customer loyalty. Last but not least, they reduce the cost and resources by integrating several tools and systems into one software. 

    Is CRM software worth it if I have a small customer base?

    Yes, the right CRM software can help streamline processes, give insights and make sure you stay on track with your customers no matter how few or many customers you have. To add, they can help you narrow down the efficient methods that are working and what isn’t working so you can quickly improve your setup. 

    How do I know if my small business needs CRM?

    Here are some signs it might be time to go CRM shopping:

    1. You’re struggling to stay on top of new leads and are losing business.
    2. You have a patchwork of tools and systems that could save you time and money if you simplified them with the right software.
    3. Your customer service is lacking and losing you customers.

    Choose the CRM that Fits Your Business

    Picking a CRM for your business is kind of like selecting a new car for your family. You want to make sure it has all the right features for everyone, and most importantly, it gets you where you need to go. The most aligned CRM should free up some of your time, strengthen your processes, and make your customers happy. 

    We know how it feels to be overwhelmed during this process. Whether you’re a new or seasoned business owner, this is a big step and could be the decision that skyrockets your business. But sometimes, the words on a blog just don’t cut it so, reach out to an automation expert at AS Marketing so we can guide you through the steps! 

    About the Author

    Adriana Stein is an Online Marketing Consultant based in Hamburg, Germany. Originally from the US, she is a native English speaker and specializes in helping companies with their SEO & content marketing strategies, along with graphic design, brand copy and website development.

    Related Posts

    Scroll to Top